[Google Calendar] Reserved time for different meeting types

Overview

You can reserve specific blocks directly in your Google calendar for certain meeting types. For instance, you can choose to show as available for Inbound Demos only Wednesday from 10:00AM to 1:00PM in your time zone.

Example

Elyssa is looking for a way to optimize her work day by committing herself to specific meetings and tasks throughout the week during specific times. She sets aside 10AM – 1PM every weekday for the next few weeks for Quick Connects only.

She does this by checking the bottom section titled “reserve this time for this meeting type = Quick Connect.” By doing this, she will ONLY take Quick Connect meetings from the hours of 10AM – 1PM every Wednesday.

Meanwhile, Amanda, the SDR, is looking to find time for a prospect to meet Elyssa. She creates the invite using the prospect's email with Chili Piper Chrome Extension, and makes sure to select “Quick Connect” for the Meeting Type.

How To

To make use of it, you will need to:

  • Make sure your master admin has enabled this feature (he can do so under "Manage Workspaces" -> "Sales Workspaces - Preferences" -> "Calendar & Round Robin" tab

  • Make sure you are using Chrome when accessing your Google calendar and you have installed the browser extension
  • Create an event in Google. You have the option of making it recurring, e.g. 8am – 10am every weekday.
  • Only after you save the event, make sure the meeting type is marked correctly in Google, such as below.

Note:

  • These slots will be marked as “Available” in Google calendar events.
  • If someone wants to book a meeting with you of the specific type, you will only appear as available for that reserved period.

The person receiving your booking link for this meeting template will only see suggestions during the availability you have set (below).

You can learn more about booking links and their structure here.

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